Access your scholarship student’s funds
Sign in to your UFA account to access your scholarship student’s funding account.
What is the pre-approval process?
A scholarship parent may use the pre-approval request form to seek assurance that reimbursement will be granted for items or services paid out of pocket for the current school year. Scholarship parents may submit a Pre-Approval Request Form at any time during the school year, and may submit as many requests as they would like for each student. All requests for Pre-Approval will be processed within 7-10 business days of receipt of the Pre-Approval Request Form.
Scholarship parents may initiate a request for reimbursement after scholarship funds have been disbursed into a scholarship student’s account. A copy of the approval must be attached to your request for reimbursement in ClassWallet. Any approvals issued are valid for the school year in which they are requested.
Important! Pre-approval of an expense does not guarantee pre-approval of the transaction in ClassWallet starting August 7. If insufficient funds are available in the student’s scholarship account to cover the cost of the item, the transaction will not be approved.
Pre-Approval Instructions
- Click here to request pre-approval for an item or service.
- Only one item or service may be requested per Pre-Approval Request Form.
- If an expense appears as “approved” on the Expense List, you are not required to seek pre-approval.
- Be ready to provide: scholarship parent’s name and email address, name of the scholarship student for whom the request is related, age of the scholarship student, cost of the item or service, and a description of the intended use of and justification for the item or service.
- You must include a hyperlink to the item or service you are requesting.
- You may also include documentation justifying the expense (ex: Curriculum, Course Supply List, Extracurricular Equipment List, IEP (Individualized Education Program), SP (Services Plan), 504 Plan, Treatment Plan, Prescription by a licensed practitioner, or other document.
- Please note that uploading documentation is NOT required, but may expedite the approval of your request.
- Upon submission, the Pre-Approval Request Form will be processed by a member of the Utah Fits All Customer Support Team.
Learn more about the pre-approval process
Certain items and services require pre-approval from the Utah Fits All team. If you are seeking pre-approval for an item or service please submit your request on our pre-approval request form. Find more information about the pre-approval process here.
Looking to Pre-approve an item or service?
A scholarship parent may use the pre-approval request form to seek assurance that reimbursement will be granted for items or services paid out of pocket.
Request Pre-ApprovalView the UFA Pre-Approval Request Process Flow
The UFA Customer Support Team will process submitted pre-approval requests within 7-10 business days. Learn more about the process of requesting pre-approval for an item or service.
Expense Advisory Committee
ACE has convened a group of awarded scholarship parents with regard to approved and prohibited expenses. The Committee meets regularly and as needed to discuss expenses, how they align with the language and intent of the Utah Fits All law, and their educational uses for Utah families. ACE uses information provided by the group to make a determination about whether an item or service would be approved, denied, or require pre-approval.
FAQs About Pre-Approval
What is the pre-approval process?
A scholarship parent may use the pre-approval request form to seek assurance that reimbursement will be granted for items or services paid out of pocket.
Learn moreWhat is the process for requesting a reimbursement?
Our UFA Help Center article contains a step by step process for requesting reimbursement.
Learn moreCan I appeal an expense, eligibility or preference decision?
If a parent disagrees with an expense, eligibility, preference category, or suspension or disqualification denial, they may follow the appeals process.
Learn moreSearch the UFA Expense List
Utah Fits All has both approved and prohibited expenses in our searchable database.