Stay Informed: Important Updates for Families on our Scholarship Waitlist

View common FAQs about the pre-approval process

SEARCH THE UFA EXPENSE LIST

Utah Fits All has both approved and prohibited expenses in our searchable database.

Looking to pre-approve an item or service?

Families may use the pre-approval request form to seek assurance that reimbursement will be granted for items or services.

Learn about pre-approval

Faqs About purchasing items & services

What’s the difference between an invoice and a receipt?

An invoice is an itemized document that records the items or services. A receipt serves as proof of full or partial payment for items or services.

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What is the difference between a qualifying provider and a vendor?

A vendor is a provider of goods and services in the ClassWallet Marketplace. A qualifying provider is an individual or entity that has completed the UFA provider application process.

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How do I submit an invoice from a qualifying provider?

Invoices are typically provided to a scholarship parent prior to payment, and are required for using the DirectPay payment method in ClassWallet.

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View more FAQs

waitlist faqs

Why did I move down on the waitlist?

Why did I move up on the waitlist?

I am in priority category 1. Why has my waitlist
number gone up?

The waitlist number for an application in priority category 1 may increase as a result of the following scenario:

An Application ahead of them has multiple children on their application, one of which was determined ineligible. Parent appeals, and student is determined eligible. Our system places all students from the same household together. Therefore, that reinstated student would take a waitlist number alongside their siblings, and potentially ahead of other Tier 1 families.

For confidentiality reasons, we do not provide specific details on the reason for the change in waitlist numbers.

Looking to withdraw from the Utah fits all program?

If you have made the decision to decline the scholarship for your student, our customer support team will assist you with the process of withdrawing your student’s application. Once complete, this is not a reversible or appealable decision, and your application will not be reinstated during this school year.

Should you wish to participate in the future, you are welcome to apply during the 2025-26 application window. Please reach our customer support team at support@ufascholarship.com or 385-503-8327 for further questions or to withdraw your student from the program.

Learn more

Looking to withdraw from the Utah fits all program?

What is a qualified provider?

Provider applications are available throughout the year. Discover additional details regarding provider eligibility and participation requirements for the Utah Fits All Scholarship Program.

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How to use your scholarship funding

The Utah Fits All Scholarship Program provides $8,000 per eligible student for the 2024-25 school year. Parents are given the choice and flexibility to spend scholarship funds in the best interests of their student(s).

Private school tuition and fees

Transportation

Educational software and hardware

Tutoring

Physical, occupational, and speech therapy

After school programs

Internet is an approved expense!

Families can now add basic internet as an approved expense for scholarship students.

Search the UFA Expense list

Utah Fits All has both approved and prohibited expenses in our searchable database.

Search expenses

What do I need to know about the UFA Expense List?

The purpose of the approved expense list is to give parents confidence that items on the list are considered approved expenses before making a purchase.

The approved expenses list is not meant to be exhaustive, and will change as the program grows.

This list will grow and evolve as the Utah Fits All Scholarship Program grows and evolves.

Some expenses may require pre-approval, as not all decisions regarding expenses have been made at this time. When needed, ACE will use our Pre-Approval Process to issue determinations and engage in consultation with the Expense Advisory Committee.

Price limitations:

You’ll notice that there are no listed price-related limitations or restrictions on this expense list (including instruments). ACE’s decision against listing price caps is meant to allow families the flexibility to purchase the educational items they need while exercising reason.

At times, pre-approval may be required for some expenses:

If an educational expense is outside the typical dollar amount for an item or service, the educational purpose is unclear, item does not appear developmentally appropriate or the item or service is specifically for students with disabilities, ACE may ask for a justification for the item or service and the educational benefit it provides to the scholarship student. All purchases, unless explicitly stated, are only approved for the scholarship student.

Trips, passes, tickets and memberships:

All expenses related to trips, passes, tickets and memberships must be primarily educational. Names of locations in the “locations” and “field trips” categories are meant to represent examples of locations where passes and memberships may be approved. This list is not representative of the approved qualified providers in the Utah Fits All Scholarship Program. Please refer to our Approved Provider List for a list of all approved providers who accept UFA Scholarship funds.

Don’t see an expense on the Expense List?

Educational expenses not featured on the Expense List may still be approved by submitting a Request for Pre-Approval Form through the pre-approval process starting July 1, 2024. Once the request goes through the process, if approved, the parent will be notified. See how the process works here.

PLEASE NOTE: Approval for an item or service for one scholarship student does not guarantee that the item or service will be approved for all scholarship students. ACE acknowledges that every student is unique and may have different circumstances that impact the justification of an item or service.

Search the UFA Expense list

Utah Fits All has both approved and prohibited expenses in our searchable database.

Search expenses

What do I need to know about the UFA Expense List?

The purpose of the approved expense list is to give parents confidence that items on the list are considered approved expenses before making a purchase.

The approved expenses list is not meant to be exhaustive, and will change as the program grows.

This list will grow and evolve as the Utah Fits All Scholarship Program grows and evolves.

Price limitations:

At times, pre-approval may be required for some expenses:

Trips, passes, tickets and memberships:

Don’t see an expense on the Expense List?

UFA key dates

august

5th @ 4:00pm MT – UFA Provider Digital Wallet Webinar Register
6th @ 12:00pm MT – UFA Lunch & Learn Register
7th – Funding of the digital wallet

Eligibility Requirements

While applications will be prioritized and awarded based on income and previous participation, the program is available to any student who meets the eligibility requirements.

Utah residents in grades K – 12

Not enrolled in or attending a public school for the 2024-2025 school year

Not receiving the Carson Smith Opportunity Scholarship

Family Handbook

Manual para Familias

Enrollment Preference Categories

The law gives an order preference to eligible students for scholarship awards (Utah Code 53F-6-402). For the 2024-2025 school year, there are three levels of preference:

Students whose family income is at the 200% Federal Poverty Level or less will be awarded scholarships first.

Next, are students whose family’s income is between 200-555%.

Last, it is open to all Utah K-12 students regardless of family income.

*Add $10,760 for the 200% FPL for each person in household over 8 persons
**Add $29,859 for the 555% FPL for each person in household over 8 persons
SOURCE: medicaidplanningassistance.org/federal-poverty-guidelines/

applicants Came from all over utah

All 2024/2025 scholarship applicants in Utah are represented. 15,914 households applied, while 27,270 individual student applications were received for the 2024/2025 academic year.

Watch our Lunch & Learn Webinar

The Utah Fits All Lunch & Learn webinar is a great resource for answers to a variety of questions about the Utah Fits All program.

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Frequently Asked Questions

What is the Utah Fits All (UFA) Scholarship Program?

Who is administering the program?

The Utah Fits All Scholarship Program is administered by ACE Scholarships, a non-profit organization founded in 2000 to provide K-12 students from lower income families with scholarship funds to attend private schools. ACE is proud to have been serving Utah families since 2022 by partnering with 26 private schools and administering more than 160 scholarships totaling over $500,000. ACE Scholarships is contracted with the Utah State Board of Education for the administration of the Program.

How do I know if my child is eligible?

A student who is a resident of Utah, including a child of a military service member, as defined in Section 53B-8-102; eligible to participate in K-12 (at least 5 years old and no more than 18 years old on or before September 1 of the year in which you are applying),does not receive the Carson Smith Opportunity Scholarship; is not enrolled in an LEA or in the Statewide Online Education Program (SOEP) upon receiving the scholarship.

How are applications placed in an order of preference?

For 2024-2025 school year there are three levels of preference:

Students whose family income is at the 200% Federal Poverty Level or less will be awarded scholarships first.
Next, are students whose family’s income is between 200-555%.
Last, it is open to all Utah K-12 students regardless of family income.

Will the application process be different if my child requires special education and has an IEP or Service Plan?

Can my child be enrolled in a public school while participating in the program?

A child may not be enrolled in a public district school or public charter school. However, the child may be enrolled in the public school at the time of application. If awarded, the child must be disenrolled prior to the start of the school year in which they plan to use the scholarship funds. Any public school that wishes to participate will apply as an eligible school, describing the services, courses, and programs they plan to offer the scholarship student. Once the public school is approved and onboarded with the Utah Fits All Scholarship Program, families may use their scholarship funds to pay for services provided by the school.

How much is the award amount, and is it the same amount for every child?

How and when will money be disbursed to families?

Funds will be disbursed in early August 2024. A separate digital wallet will be established for each scholarship student. Parents can expect a single sign on using the ACE Access Portal, where their digital wallet dashboard will inform them of their student’s account balance and any outstanding invoices. The digital wallet is where parents will upload invoices, initiate payments to approved vendors, request reimbursements and shop the digital marketplace for goods and services using their student’s funds.

Though awarded students will receive the funds in their account in August, we encourage families (even those who are waitlisted) to save receipts for all education related expenses. Awarded scholarship students may submit for reimbursement for any time sensitive purchases prior to fund disbursement. Waitlisted students are also encouraged to keep track of receipts in the event they are awarded, they are able to upload receipts for reimbursement from July 1 until award date.

What happens if I use my child’s funds before the end of the year?

What may scholarship funds be used for?

A scholarship expense is an expense that a parent or scholarship student incurs in the education of the scholarship student for a service or goods that a qualifying provider provides. The following list describes the approved expense categories. Families are encouraged to reach out to an ACE customer service representative if they have questions about individual purchases.

tuition and fees of a qualifying provider
fees and instructional materials at a technical college
tutoring services
fees for after-school or summer education programs
textbooks, curricula, or other instructional materials, including any supplemental materials or associated online instruction that a curriculum or a qualifying provider recommends
educational software and applications
supplies or other equipment related to a scholarship student’s educational needs
computer hardware or other technological devices that are intended primarily for a scholarship student’s educational needs
fees for the following examinations, or for a preparation course for the following examinations, that the program manager approves: a national norm-referenced or standardized assessment, an advanced placement examination, or another similar assessment, a state-recognized industry certification examination, an examination related to college or university admission
educational services for students with disabilities from a licensed or accredited practitioner or provider, including occupational, behavioral, physical, audiology, or speech-language therapies
contracted services that the program manager approves and that an LEA provides, including individual classes, after-school tutoring services, transportation, or fees or costs associated with participation in extracurricular activities
ride fees or fares for a fee-for-service transportation provider to transport the scholarship student to and from a qualifying provider, not to exceed $750 in a given school year
expenses related to extracurricular activities, field trips, educational supplements, and other educational experience
Please keep in mind that this list is not inclusive of all allowable categories and expenses, and will include any other expense for a good or service that a parent or scholarship student incurs in the education of the scholarship student and the program manager approves. Details about a pre-approval process, where families may confirm the qualification of any scholarship expenses prior to purchase, are forthcoming

Examples of approved expenses can be found in the UFA Family Handbook on our website.

What if I would like to use a school or service provider, but I don’t see their name on the list of approved providers?

There a few options that parents have. A parent can seek pre-approval for the expense, or make the purchase with their own funds, then submit a receipt of purchase and request reimbursement. We also encourage families to refer schools and providers they are engaged, or would like to be engaged with, by using a link forthcoming on our website. By providing us some basic information, we can contact the provider you recommend, inform them of the program and encourage them to apply to become a qualifying provider. Information on the process of requesting pre-approval and requesting reimbursement will be on our website.

Does my child need to take the state test?

No, it is not a requirement of the Utah Fits All Program that a student take a standardized test. In order to maintain eligibility in UFA each year, a student may complete and deliver to ACE Scholarships a portfolio describing the scholarship student’s educational opportunities and achievements for the given year.

If a student attends a private school where they are already administered a norm referenced test, the family may submit proof that their student was administered the test, and the requirement is fulfilled.

If a student does not attend a school where they are administered an examination, parents may request that one of the following assessments be administered to their child, fulfilling the requirement in lieu of the portfolio. Optional assessments include a standards assessment, a high school assessment, a college readiness assessment, an assessment of students in grade 3 to measure reading grade level or a nationally norm references assessment. By completing any one of these assessments the requirement would be fulfilled, and the portfolio would be waived.

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Stay Informed: Important Updates for Families on our Scholarship Waitlist

SEARCH THE UFA EXPENSE LIST

Looking to pre-approve an item or service?

Faqs About purchasing items & services

waitlist faqs

Looking to withdraw from the Utah fits all program?

Looking to withdraw from the Utah fits all program?

What is a qualified provider?

How to use your scholarship funding

Internet is an approved expense!

Search the UFA Expense list

Search the UFA Expense list

UFA key dates

august

Eligibility Requirements

Enrollment Preference Categories

applicants Came from all over utah

Watch our Lunch & Learn Webinar

Don’t miss a thing!

Subscribe

Frequently Asked Questions

Want to Learn More?